PRIVACY & TRANSPARENCY NOTICE

Privacy Policy

Data Controller

• Qamar Din is the data controller.

Purposes of Processing

Your data will be processed in order to:

1. Market Solomon Solicitors services to you.
2. Provide services under contract to you and others.
3. Comply with regulatory and other legal obligations.
4. Protect Solomon Solicitors against potential claims.

Legal Basis

Your data will be processed on the basis that Solomon Solicitors has a legitimate interest in achieving the aims of processing set out above.
Where special category data is provided, the provider of the data warrants that:

• They consent to Solomon Solicitors processing that data, or
• They have obtained written consent from the data subject.

Personal Data Held

As a minimum, Solomon Solicitors is required to positively identify its clients. This also includes positively identifying a director in the case of a corporate client.
Additionally, Solomon Solicitors holds whatever information is provided to it by its clients and others. This will rarely include special category data.

Failure to Provide Data

If you fail to provide Solomon Solicitors with the required data, you will not receive services or marketing.

Data Sources

Solomon Solicitors obtains most personal data from:

1. Its clients.
2. Individuals who have indicated an interest in Solomon Solicitors services.
   Solomon Solicitors may also collect data from:

• Other correspondents.
• Publicly available sources (e.g., Companies House).

Recipients

Any data provided by a client is treated as confidential and will only be shared:

• As necessary to provide contracted services.
• To comply with regulatory and legal obligations.
• To protect Solomon Solicitors against potential claims.
  To provide its services, Solomon Solicitors uses certain data processors, including secure cloud storage for files and emails. In each case, Solomon Solicitors ensures data is processed in compliance with this policy.

Third Countries and Safeguards

Data is rarely sent to third countries, except where required for individual client matters. When data is sent:

• Devices are password protected.
• Devices are equipped with tracking and remote wipe software.
• Devices are personally accompanied.

Retention Period

Data is retained for six years from:

1. The end of the relevant matter.
2. The date it was collected, if not associated with a particular matter.

Data Subject’s Rights

Where applicable and subject to client confidentiality, you have the right to:

1. Withdraw consent to the processing of your data.
2. Complain to a supervisory authority regarding the processing of your data (https://ico.org.uk/).
3. Obtain a copy of the data held about you and request correction of any errors.

Automated Decision Making

None.