PRIVACY & TRANSPARENCY NOTICE

Last updated: 14th November 2025

1. Data Controller

The data controller is:
Qamar Din, Solomon Solicitors, 80 Dunstable Road, Luton LU1 1EH.

2. Purpose of Processing

We process personal data in order to:

1. Market Solomon Solicitors’ services to you.

2. Provide legal and related services under contract to you or others.

3. Comply with regulatory, professional, and legal obligations.

4. Maintain records, manage risk and protect Solomon Solicitors against potential claims.

3. Lawful Bases for Processing

We rely on the following lawful bases under the UK GDPR:

• Legitimate Interests – to achieve the purposes listed above.

• Contract – to perform our obligations when we act for you.

• Legal Obligation – including anti-money-laundering checks, professional rules and statutory duties.

• Consent – where required, such as for certain marketing activities or when processing special category data.

Special Category Data

Where special category data is provided:

• You confirm you consent to us processing that data; or

• You confirm you have obtained written consent from the data subject.

4. Personal Data We Hold

We may collect and process:

• Identification data (e.g., passport, driving licence, proof of address).

• Contact details.

• Information relating to the instructions or matter we handle.

• Financial information where necessary.

• Communications between you and Solomon Solicitors.

• Any additional documents supplied during the course of a legal matter.

Special category data is rarely required and only processed when directly relevant to the matter.

5. Failure to Provide Data

If required personal data is not provided, we may be unable to provide services or marketing communications.

6. Sources of Data

We obtain data from:

• Clients directly.

• Individuals who express interest in our services.

• Other correspondents.

• Publicly available sources such as Companies House and HM Land Registry.

7. Recipients and Sharing of Data

We treat all client data as confidential. Data will only be shared:

• As necessary to provide legal services.

• With regulators, courts, or authorities where legally required.

• With insurers, auditors, or professional advisers for legitimate purposes.

• With secure and vetted third-party processors such as cloud storage providers.

All processors act under written data protection agreements.

8. Transfers Outside the UK

Data is rarely transferred outside the UK.
Where this is necessary for client matters, we apply appropriate safeguards, including:

• Password-protected and encrypted devices.

• Secure document transfer methods.

• Devices with tracking and remote-wipe capabilities.

• Personal supervision and secure handling.

9. Retention Period

Data is retained for six years from:

• The end of the relevant matter; or

• The date it was collected, if not associated with a specific matter.

Longer retention may apply where required by law, regulatory rules, or to defend potential claims.

10. Your Rights

Subject to legal and client-confidentiality restrictions, you have the right to:

• Withdraw consent at any time.

• Request access to the personal data we hold about you.

• Request correction of inaccurate data.

• Request erasure of your data (subject to legal obligations).

• Object to processing or request restrictions.

• Request data portability.

• Lodge a complaint with the Information Commissioner’s Office (ICO): https://ico.org.uk/

11. Automated Decision-Making

We do not use automated decision-making or profiling.

12. Contact Details

For data protection enquiries or to exercise any of your rights:

Solomon Solicitors
80 Dunstable Road, Luton LU1 1EH
Email: [email protected]
Phone: 01582 533333